Access Outlook Web App

One of the advantages of being a part of the Penn State Office 365 system is that you can access your email from anywhere that has an Internet connection. This is called Outlook Web App or Outlook on the Web.

Access your Cloud Recordings from Zoom in Kaltura

When you record a Zoom meeting or webinar, you have the option to store the recording on your local computer or in the cloud. Once the meeting is over, the recording is processed. This How To explains what to do next to access your recording in Kaltura since there are more options. Kaltura is also the long term storage space for PSU. Upcoming changes to Zoom cloud recordings. Follow this link to read more:

Accessing OneDrive Files

Your individual OneDrive files (those owned by you) can be easily accessed in multiple ways.

Add a Shared Network Printer in a County Ext Office with a Print Server (Windows 10)

This How To is especially designed for county offices that are using a Print Server.

Add a Single Address to Barracuda Whitelist

The Barracuda Email Security Gateway is an integrated hardware and software solution that eliminates Spam and viruses from your email.

Add AgSci Word Templates to Your Templates Directory

The Communications and Marketing group have developed Word letterhead templates that you easily download and use to create professional documents. These templates carry the University mark and the college brand.

Add an Account to Outlook

These instructions will help you add additional accounts to Outlook.

Add an Alert

Users are able to set alerts to be emailed when changes are made to parts of a SharePoint site. Alerts can be set up for entire document or picture libraries, individual files or folders in a document or picture library, for calendars or pretty much anything else that you may have included in your SharePoint site.

Add an Unsubscribe Footer to a LISTSERV

Instructions to add an opt-out or unsubscribe footer to a Penn State LISTSERV template.

Add Extension and AgSci PowerPoint Templates to Your Templates Directory

The Marketing and Communications group have developed PowerPoint templates that you can easily download and use to create professional presentations. These templates carry the Extension mark or University mark, the college brand and come with a selection of thumbnail images that address both traditional and nontraditional subject matter. This How To provides steps to save the files as templates and how to use them in your every day PowerPoint presentations.

Add Folders to the Start Menu (Windows 10)

You can customize your Start Menu to make it suit your needs.

Add Nicknames to Your Electronic Directory (Ph) Record

Nicknames make it easier for other people to find you in the Penn State electronic telephone directory (LDAP).

Add shortcuts to the Start Menu or Taskbar (Windows 10)

One of the most frustrating things with a new OS is finding your frequently used applications. They can easily be added to the Start Menu or the Taskbar (or both) to make them easier to find.

Adjust Adobe Connect Share Pod View (Full Screen, Scale to Fit and Zoom)

When you are viewing an Adobe Connect session as a participant, you can adjust the size of the image you see from the Host's shared desktop or application.

Adobe Connect Uses and Scenarios

Adobe Acrobat Connect is a powerful on‐line collaboration, training and teaching tool.

Applying Design Templates in PowerPoint

PowerPoint has the ability to use templates to create presentations. These templates are designed to give your slide presentations a consistent appearance. Templates are ready-to-use presentations into which you put your own information. You can use the templates provided or create your own.

Best Practice: Restarting your Computer

At the end of the workday, many people lock the computer - or walk away and let it lock itself. This seems pretty handy at first glance - when you return, you log in and everything is just as you left it - ready for your next session. But just as you shut down, rest and recharge every day your computer - Mac or PC - benefits from the opportunity to shut down and rest, too!

Box Bookmarks

Bookmarks saved in your Box account cannot be automatically migrated to OneDrive. Bookmarks you wish to retain will need to be manually re-created.

Box Collaboration

This How to will provide important information to be considered prior to Box migrations.

Box Comments

Box comments are not able to be migrated to OneDrive. To preserve Box comments you wish to keep, copy and paste them directly into the file. NOTE: Any comments made directly to Office 365 files (Word, Excel, PowerPoint files) will remain post migration.

Box Document Versions

The automatic migration of files from Box to OneDrive will only copy the most current version of the file. If keeping older versions of files is important to you, they will need to be preserved prior to migration.

Box Migration Checklist

Ag IT, in collaboration with Penn State IT, is working with user to automatically migrate data currently stored in Box to Microsoft OneDrive. We plan to have all accounts migrated by the end of April 2021. Want to know what you can do to prepare? Read on!

Box Notes Migration

Box notes will automatically be migrated to OneDrive as Microsoft Word documents, but formatting will not be retained. If you desire to keep formatting, you will need to copy the content of your Box notes into a new Word document prior to your migration. You can use the steps below to identify Box notes associated with your Box account.

Box Sync

If you have been using the Box Sync (different from Box Drive) application to access Box files from your local hard drive, there are a few things that you will need to do to ensure your files are migrated successfully.

Bringing Penn State equipment back to the office

After time spent working elsewhere, are you preparing to return to your office? If so, check out the computer-related tips and reminders below to help make your transition as smooth as possible.

Change My Name in the Attendee List Pod when using Adobe Connect

You can easily change the way in which your name appears in the Attendee List pod. A Host can also change attendee names as well.

Change Ownership of a Phone or Disconnect it

Sometimes it's necessary to change who a phone is assigned to or change how the voicemail is managed. You may need to disconnect a phone as well. This How To should give you some guidance on what you need to do via ENCS.

Change PDF Default App to be Acrobat (Windows 10)

By default Windows 10 is set to use Edge to open & view PDFs. This can be cumbersome since Edge can limit what functionality you have. Follow these steps to change the default app to Adobe Acrobat Reader or Acrobat.

Change phone features - Call Forwarding & Side Car

Speed dial and call forwarding settings can be changed by you, the user. Changes for how the phone works or some buttons on the side car are changes that ENCS will have to make for you.

Change Your E-Mail Alias

You may have noticed that some people have rather cryptic e-mail addresses like while other people have easy to type and easy to remember addresses like In this example, the jhs127 is this person's user id and JSmith is this person's alias. Sending mail to either of these addresses results in the same person receiving your mail. By using an alias you may make your own e-mail address easier for others to use.