The Event Management Team is solely focused on Penn State Extension. The team is responsible for the strategy and execution of the event-management process, including the management of the event registration platform Cvent. This includes collecting detailed event information, building robust registration sites, and coordinating logistics to deliver a seamless experience for in-person, virtual, and hybrid events. Event Management’s specialists support more than 600 faculty, educators, and staff through consulting, training, and ongoing development of best practices.

Team Responsibilities

  • Lead the strategy and execution of the event management platform (Cvent) to successfully manage in-person, virtual, and hybrid noncredit programs.
  • Oversee, manage, and maintain centralized hub for meeting/website requests.
  • Provide event-planning and -management recommendations, guidance, and support.
  • Develop, test, launch, and publish registration websites for small programs and basic events to complex multi-day conferences.
  • Create, set up, and schedule all supporting pre- and post-event email communications, including marketing invitations, registration confirmations, event reminders, and other post-event resources and notifications.
  • Establish custom reporting for individual event planning and logistics.
  • Develop and maintain how-to resources, training, and best practices.

Team Skills

  • Cvent administration
  • Cvent event management
  • Event planning
  • Project management
  • Editing and proofreading
  • Reporting
  • Consulting and solutioning

Our Team

  • Event Registration System & Operations Manager
  • Event Management Specialist