How to report time off and time worked on Thanksgiving and Black Friday

Thanksgiving

Thanksgiving is one of the 12 official holidays observed by Penn State. Information pertaining to holidays and provisions for working during a holiday can be found in policy HR34, Employment Conditions for Staff Employees.

Staff Non-Exempt (100% FTE)

  • If Thanksgiving falls on your normally scheduled day to work and you did not work, Workday does not require you to submit the holiday and will instead pre-populate the holiday for you.
  • If Thanksgiving falls on your normally scheduled day off and you did not work, you will receive compensatory time. Please refer to the Knowledge Base article Time Entry in Workday (Non-Exempt) for instructions on correctly logging this time.
  • If you worked on this holiday, it is important to correctly report the hours worked to receive correct pay. How you enter your time will be dependent on whether the holiday is or is not a regularly scheduled work day. Please refer to the Knowledge Base article Time Entry for Hours Worked on a Holiday for instructions on correctly logging this time. Refer to policy HR34 to learn more about holiday compensatory time and the two comp time options.
  • Extension employees following county holiday schedules should refer to Holiday Provisions for Staff Employees Located within College of Agricultural Sciences' Cooperative Extension Offices. All Extension county offices observe Thanksgiving as an official holiday. Workday does not require you to submit the holiday and will instead pre-populate the holiday for you.

Staff Exempt

  • If Thanksgiving falls on your normally scheduled day to work and you did not work, Workday does not require you to submit time and will instead pre-populate the holiday for you.
  • If Thanksgiving falls on your normally scheduled day off and you did not work, you will receive compensatory time. Please refer to the Knowledge Base article Time Entry in Workday (Exempt) for instructions on correctly logging this time.
  • If you worked on this holiday, it is important to correctly report the hours worked to receive correct pay. How you enter your time will be dependent on whether the holiday is or is not a regularly scheduled work day. Please refer to the Knowledge Base article Time Entry for Hours Worked on a Holiday for instructions on correctly logging this time. Refer to policy HR34 to learn more about holiday compensatory time and the two comp time options.
  • Extension employees following county holiday schedules should refer to Holiday Provisions for Staff Employees Located within College of Agricultural Sciences' Cooperative Extension Offices. All Extension county offices observe Thanksgiving as an official holiday. Workday does not require you to submit the holiday and will instead pre-populate the holiday for you.
    Important Reminder: Exempt staff will need to submit a timesheet for any month in which they are entering time or taking sick/vacation time during a week containing a holiday.

Reduced Effort (HR105)

  • If Thanksgiving falls on your normally scheduled day to work and you did not work, you will need to account for this holiday in Workday in order to receive pay. Please refer to Knowledge Base article Recording Time for Holidays- HR105 Reduced FTE Schedules for instructions on correctly logging this holiday.
  • If Thanksgiving falls on your normally scheduled day off and you did not work, you will receive compensatory time congruent with your FTE percentage. Please refer to Knowledge Base article Recording Time for Holidays- HR105 Reduced FTE Schedules for instructions on correctly logging this compensatory time.
  • If you worked on this holiday, it is important to correctly report hours worked in order to receive correct pay. How you enter your time will be dependent on your exemption status and whether the holiday is or is not a regularly scheduled work day. Please refer to Knowledge Base article Recording Time for Holidays- HR105 Reduced FTE Schedules for a step-by-step guide to correctly logging this time.
  • Thanksgiving is observed by all Extension county offices. Extension employees following county holiday schedules should refer to ­­­­­­­Knowledge Base article Recording Time for Holidays- HR105 Reduced FTE Schedules for instructions on correctly logging this holiday.

Friday Following Thanksgiving

Effective January 1, 2018, the Friday following Thanksgiving is provided as paid time off under policy HR34, Employment Conditions for Staff Employees. Because the University is not open for normal business, the day is recorded as a Campus Closure day. Please note that this differs from years prior to 2018, when the campus closure for the Friday after Thanksgiving was treated the same as weather official campus closures, wherein compensatory time is not earned. Action is required by all appointment types for this day.

Staff Non-Exempt (100% FTE) and Staff Exempt

  • If the Friday following Thanksgiving is your normally scheduled day to work and you didnot work, you will need to request Time Off (Other>Official Campus Closure) to properly account for this day. Please refer to Knowledge Base article Recording Time: Friday Following Thanksgiving (Campus Closure) for instructions on correctly logging this time.
  • If the Friday following Thanksgiving falls on your normally scheduled day off and you did not work, you will receive compensatory time. Please refer to Knowledge Base article Recording Time: Friday Following Thanksgiving (Campus Closure) for instructions on correctly logging this compensatory time.
  • If you worked on this Campus Closure, it is important to correctly report the hours worked to receive correct pay, as two different entries are required. Please refer to the Knowledge Base article Recording Time: Friday Following Thanksgiving (Campus Closure) for a step-by-step guide to correctly log this time.
  • Extension employees following county holiday schedules should refer to the Extension Employees section below.

Reduced Effort (HR105)

  • If the Friday following Thanksgiving is your normally scheduled day to work and you did not work, you will need to request Time Off (Other>Official Campus Closure) to receive pay for that day. Please refer to Knowledge Base article Recording Time: Friday Following Thanksgiving (Campus Closure) for instructions on correctly logging this time.
  • If the Friday following Thanksgiving falls on your normally scheduled day off and you did not work, you will receive compensatory time congruent with your FTE percentage. Please refer to Knowledge Base article Recording Time: Friday Following Thanksgiving (Campus Closure) for instructions on correctly logging this compensatory time.
  • If you worked on this Campus Closure, it is important to accurately report the hours worked to receive correct pay, as two different entries are required. Please refer to the Knowledge Base article Recording Time: Friday Following Thanksgiving (Campus Closure) for a step-by-step guide to correctly log this time.
  • Extension employees following county holiday schedules should refer to the Extension Employees section below.

Extension Employees

Some Extension county offices observe the Friday following Thanksgiving as one of the six floating holidays, and some do not.

  • If your county office recognizes Black Friday as one of the floating six holidays (like MLK, President's Day, Veteran's Day, etc.), a Time Off Request should be submitted, using the time type of "holiday."
  • If your county office does not recognize Black Friday as a holiday, the office is open, and you are expected to be at work, then you would earn campus closure compensatory time. This should be entered through the Time Worklet. This comp time will be added to a bank of paid time off and can be used at a future date, similar to vacation.
  • If your county office does not recognize Black Friday as one of the six floating holidays and you are not expected to work, you would submit a Time Off Request through the Time Off worklet and use the time type "Other > Official Campus Closure."

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As a Reminder

Part-time "Earned Time" employees who qualified for Grandfathered HR05 shall receive pay for holidays and/or campus closure days that fall on a day the employee is regularly scheduled to work.

  • University Park Earned Time participants will follow the University Holiday Schedule.
  • Extension Earned Time participants who follow the University Holiday Schedule will continue to do so.
  • Extension Earned Time participants who follow a County Holiday Schedule can refer to the holiday schedule specific to their county.
  • If any Earned Time Participant actually works on a holiday (using the UP or County Holiday schedule applicable to them), they are to be paid at a rate of time-and-a-half for those hours.

For more detailed holiday and campus closure policy information, visit HR 34: Employment Conditions for Staff Employees and HR 105:Reduced FTE Schedules.