Services and Fees


  • $10 per registrant fee (or a minimum of $250 if the number of registrations is under 25): Per person registration fee is charged per registrant regardless of whether fees are collected.
  • 6% credit card processing fee
  • $250 user login: Due to compliance costs, a user login is required to obtain unrestricted access to the Cvent registration site and all the reporting and event details.
  • $250 set up fee: a set-up fee will be charged for first time programs only. Repeat events will not be charged the set-up fee.

Included Services

  • Online Registration: Develop a customized registration site and event website in Cvent that includes all event information provided by the group or organization holding the event. The registration site will process online registrations and credit card payments only (other forms of payment must be managed/processed by the group or organization holding the event).
  • Cvent Training: Training on how to access registration and event information and use Cvent to manage events successfully.
  • Reporting: Provide standardized reports in Cvent that can be sent and pulled to collect registration and payment information to help clients manage their events.
  • Income Processing: At this level, we will process all payments. We will reconcile income collected, deduct any administrative fees that are due, and return the balance of income to the group or organization holding the event to a selected university budget or by check if external to the university. The group or organization holding the event will be responsible for collecting any unpaid registration fees at the close of the event.

Please Note: This level of service provides no logistical event planning, management support, or budget management. 

Office of Conferences and Short Courses


301B Ag Administration Building
University Park, PA 16802