Posted: July 26, 2021

Data storage has been a frequent topic of conversation within the College and Penn State. This conversation recently expanded with an announcement that Penn State IT will begin phasing out the storage of recordings in Zoom Cloud beginning August 16, 2021. Instead, we will navigate to Kaltura to access recordings initiated through Zoom.

Because of Kaltura’s dual advantages of a larger storage capacity and letting you access your media files over a longer period, Penn State IT is phasing out the storage of recordings in the Zoom Cloud. 

What are the impacts?

Zoom Recordings Made on or after August 17th, 2021

  • All Zoom recordings created on or after August 17, 2021 will be available for 30 days in the Zoom Cloud from the date it was recorded, after which the recordings will be moved to trash and queued for permanent deletion after an additional 30 days. Recordings will also be saved to Kaltura (see more about Kaltura below).
  • Upon deletion, individual Zoom recordings will not be available in the Zoom Cloud and are not recoverable.

Zoom Recordings via Canvas Integration

  • All Zoom recordings created through the Canvas integration will be stored on the Zoom Cloud until May 2022.
  • After May 2022, Zoom Recordings saved in the Zoom Cloud will be available for 30 days from the date it was recorded, after which the recordings will be moved to trash and queued for permanent deletion after an additional 30 days.
  • Upon deletion, individual Zoom recordings will not be available in the Zoom Cloud and are not recoverable.
  • All previously made recordings are already available in Kaltura for long-term storage. 

All Other (Non-Canvas) Recordings made prior to August 16, 2021

  • All Zoom recordings created prior to and including August 16, will be available for 150 days from the date it was recorded, after which the recordings will be moved to trash and queued for permanent deletion from Zoom in 30 days.
  • Owners of Zoom recordings that are at 120 days or more will be notified by email that these recordings will be deleted in 30 days. The email will contain a link to the list of Zoom recordings and its corresponding Kaltura recording link.
  • Users may choose to download the recordings from the Zoom Cloud or have the option to individually opt-out a recording from deletion from Zoom until May 2022.
  • After May 2022, the opt-out feature will not be available.   

What is Kaltura?

Kaltura is Penn State’s tool for storing, publishing, and streaming media. Kaltura functions as a stand-alone media management service and works in conjunction with Zoom and Canvas. Recordings initiated by a Zoom meeting are automatically uploaded into the host’s Kaltura MediaSpace, and can also be shared with users, including the public, via a Kaltura link.

When sharing recordings, use the Kaltura recording links not the Zoom links in the Zoom Cloud. Instructions are available in this knowledge base article, Kaltura: Sharing a Link to Your Media File. 

To make Kaltura media available to students in your Canvas course, enable the Media Gallery in the navigation tab under Course Settings. Check out how to add Kaltura media to a Canvas course for additional information.

Please refer to the following articles for more information about Zoom recordings:    

For the latest Zoom updates, news, resources, support, and training information, please visit zoom.psu.edu.    

For more information about Kaltura, visit kaltura.psu.edu 

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