Sharing/Unsharing OneDrive Files or Folders

OneDrive files or folders can easily be shared with others. These steps will also allow you to provide a link for your Cvent request.

Sharing/Unsharing OneDrive Files or Folders from File Explorer

Sharing to Anyone with LinkOneDrive Sharing Options

  1. With the file or folder selected, right click and select the Share option
  2. Click the box [People in The Pennsylvania State University with the link can edit>] or [Anyone with the link can edit >] to customize to whom the file or folder will be shared
  3. Confirm Anyone with the link is selected (identified with a check mark)
    • If this option is not available to select, please contact the Ag IT Helpdesk.
  4. Uncheck the Allow Editing box if you want the file or folder to be shared as read only
    • If you are not allowing editing, you can also choose to block downloading
  5. Set an expiration date and password if desired
  6. Click Apply
  7. Click Copy Link
  8. Click the Copy button to copy the link URL to your clipboard
  9. You can then paste this link in an email message or via the cvent form so others can access the files.

Sharing with Specific People

  1. With the file or folder selected, right click and select the Share option
  2. Click the box [People in The Pennsylvania State University with the link can edit>] or [Anyone with the link can edit >] to customize to whom the file or folder will be shared
  3. Confirm Specific people is selected (identified with a check mark)
  4. Uncheck the Allow Editing box if you want the file or folder to be shared as read only
    • If you are not allowing editing, you can also choose to block downloading if desired
  5. Click Apply
  6. Enter the email addresses for the individuals to whom the file or folder should be shared
  7. Click in the Add a message field and include a personalized message, if desired
  8. Click Send

Sharing with a UMG

  1. With the file or folder selected, right click and select the Share option
  2. Click the box [People in The Pennsylvania State University with the link can edit>] or [Anyone with the link can edit >] to customize to whom the file or folder will be shared
  3. Confirm Specific people is selected (identified with a check mark)
  4. Uncheck the Allow Editing box if you want the file or folder to be shared as read only
    • If you are not allowing editing, you can also choose to block downloading if desired
  5. Click Apply
  6. Enter the name of the UMG (ie.UMG-up.a8.abc) with which the the file or folder should be shared
  7. Click Send or Copy Link
    • Warning – Clicking “Send" will generate an email invitation to every member of the UMG.  You may want to instead click “Copy link" and then copy the URL that is generated to your clipboard for sharing via email as you see appropriate.  

Unsharing Files or Folders from File Explorer

  1. With the file or folder selected, right click and select the Share option
  2. In the upper right corner of the sharing window click the ellipsis (...)
  3. Click Manage Access
  4. In the Links giving access area, below the URL, you will see icons for those with whom you have shared.
  5. Click the arrow to expand the list of users and click the X to remove someone

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Sharing OneDrive Files or Folders from the Web (Office365)

Sharing to Anyone with Link

  1. With the file or folder selected, click the three dots and select the Share option
  2. Click the box [People in The Pennsylvania State University with the link can edit>] or [Anyone with the link can edit >] to customize to whom the file or folder will be shared
  3. Confirm Anyone with the link is selected (identified with a check mark)
    • If this option is not available to select, please contact the Ag IT Helpdesk.
  4. Uncheck the Allow Editing box if you want the file or folder to be shared as read only
    • If you are not allowing editing, you can also choose to block downloading
  5. Set an expiration date and password if desired
  6. Click Apply
  7. Click Copy Link
  8. Click the Copy button to copy the link URL to your clipboard
  9. You can then paste this link in an email message or via the cvent form so others can access the files.

Sharing with Specific People

  1. With the file or folder selected, click the three dots and select the Share option
  2. Click the box [People in The Pennsylvania State University with the link can edit>] or [Anyone with the link can edit >] to customize to whom the file or folder will be shared
  3. Confirm Specific people is selected (identified with a check mark)
  4. Uncheck the Allow Editing box if you want the file or folder to be shared as read only
    1. If you are not allowing editing, you can also choose to block downloading if desired
  5. Click Apply
  6. Enter the email addresses for the individuals to whom the file or folder should be shared
  7. Click in the Add a message field and include a personalized message, if desired
  8. Click Send

Sharing with a UMG

  1. With the file or folder selected, click the three dots and select the Share option
  2. Click the box [People in The Pennsylvania State University with the link can edit>] or [Anyone with the link can edit >] to customize to whom the file or folder will be shared
  3. Confirm Specific people is selected (identified with a check mark)
  4. Uncheck the Allow Editing box if you want the file or folder to be shared as read only
    1. If you are not allowing editing, you can also choose to block downloading if desired
  5. Click Apply
  6. Enter the name of the UMG (ie.UMG-up.a8.abc) with which the the file or folder should be shared
  7. Click Send or Copy Link
    • Warning – Clicking “Send" will generate an email invitation to every member of the UMG.  You may want to instead click “Copy link" and then copy the URL that is generated to your clipboard for sharing via email as you see appropriate.