Call Queue is a special configuration for MS Teams where a pre-defined user(s) can answer the main line. Call queues route callers to people in your organization who can help with a particular issue or question. Calls are distributed one at a time to the people in the queue, who are known as agents. When you are part of the call queue, the incoming call experience is a bit different than a normal call to you. You can also manage or opt-in/opt-out when you need to be part of the call queue.

Incoming calls information:

When you are a part of the Call Queue, and have opted-in to recieve calls, incoming calls may appear as the screenshot below:

incoming call queue.jpg

You can answer the call, if available or other agents can answer. If another agent answers the call, you may see a similar screenshot as below: 

call queue agent call.jpg

Opt-in or Opt-out of Call Queue:

As an agent, you are able to opt-in or opt-out to have your number as part of the Call Queue. You may opt-out when you are on vacation or if you are heading into a meeting with your computer.

  1. Click three dots to the left of your photos or initials in the top right corner of MS Teams.
  2. Choose Settings.
  3. Choose Calls under Settings.
  4. At the top of this screen, locate the Name and number for the Call Queue.
    1. The example below shows the Ag IT helpdesk line and 51229.
  5. With this Call Queue selected, slide the toggle to the left opt-out or to the right to opt-in.
    1. This example shows opt-in as active.

call queue opt-in.png

Changes to the Call Queue:

To add or remove people to an existing Call Queue, please reach out to PSU's Teams team via this form. Choose the last option which will then provide a new link below to enter details about the changes.

New requests for a Call Queue:

Requests for a new Call Queue can be requested via a special request form. Reach out to AgIT for this link.