PII Scanning

All university-owned Windows and Macintosh computers must be scanned for the presence of Personally Identifiable Information (PII) on a regular basis using Identity Finder.

Adobe Connect Training Videos

These sessions focus on Identity Finder for Windows but much of the information is applicable to Macintosh users as well.

This session was presented at the County Administrative Support Staff webinar in March 2015. It covers the why we need to use IDF and demonstrates how the scan works and how we remediate.

8 minutes - What is PII, scanning terms, FAQ's

7 minutes - Profile password, console, scanning process

9 minutes - Saving and opening scan results, remediating options

How To Documents

These instructions are for scanning your Windows computer and any attached drives for Personally Identifiable Information (PII) and remediating scan results.

These instructions are for scanning your Macintosh and any attached drives for Personally Identifiable Information (PII) and remediating scan results.

Here are some of the most frequently asked questions that we have received about Personally Identifiable Information (PII) scanning and the Spirion software (formerly Identity Finder).

During scanning, Spirion for Windows creates a folder called IDFTmpDir. Spirion uses this folder for file extraction of items that it scans. If the Spirion process is interrupted or you must force-quit the process because it appears to 'hang' and stops responding, then files are left in the IDFTmpDir. These files should be deleted to avoid future issues with the scanning process.

Please follow these guidelines for proper disposal of computer, printer, copier and fax equipment that is no longer functional and needs to be disposed of. All Penn State-owned equipment must be disposed of through the proper channels so any data on the devices can be securely erased and the materials can be recycled.

Here's a quick reference sheet about Spirion (formerly Identity Finder) and what you need to do to remediate (securely shred or scrub) a document with PII.