SharePoint Update and Migration on the Horizon

Posted: January 30, 2014

Ag IT is in the early stages of planning the upgrade of SharePoint to version 2013, migrating it to a new server and changing the way you will authenticate (log in). There is still much planning to be done, but there are steps that you can take now to help smooth the transition.

Many of you may recall that early in 2013 Ag IT was preparing to upgrade our SharePoint service from SharePoint 2007 to SharePoint 2013. Due to other project priorities, that upgrade was delayed. We are now in the early stages of planning and rescheduling the upgrade and will be sharing more details in the coming weeks and months. In the meantime, there are things that you,  can do to prepare. 

In addition to upgrading SharePoint to the latest version, 2013, Ag IT plans to migrate the College SharePoint sites from one physical location to another and change the way we authenticate (logging in with your PSU UserID instead of your AG).  The College currently has hundreds of SharePoint sites, many of which are nested several levels beneath the main site.  From some cursory reports, it appears that a significant number of sites are inactive, with content that has not been updated in many years.

Due to the large number of sites and the amount of data in the sites, Ag IT will likely not be able to migrate old or inactive content.  How we will define what content is outdated has not yet been determined. At this time, we are asking that you begin evaluating any SharePoint sites that you manage to determine what can be deleted and what you feel will need to be migrated. If you need assistance in cleaning up content from an old site or removing a site, an Ag IT consultant would be happy to help.

Do they still need access? We are also asking that you consider who outside of Penn State currently has access to SharePoint sites you manage and whether they will require access after the transition. We are working on a plan for how best to ensure access to non-PSU employees.

As plans for this project move forward, we will share timelines and training resources. Our goal is to make the transition as smooth as possible for everyone involved.