Windows XP - End of Life Plan

Posted: October 11, 2013

Ag IT has identified a plan to address the sunset of the Windows XP operating system.

As we shared in the last Ag IT Matters article, Goodbye Windows XP, Microsoft is discontinuing support of the Windows XP operating system in April, 2014. With so many Windows XP computers in the college, the migration to Windows 7 will have to be carefully managed and conducted in phases.

Ag IT will migrate as many computers as is feasible. Some computers will not have the capacity to be upgraded or, because of age, are not going to be worth the expense of time and resources to be upgraded. An easily identifiable goal would be to begin planning to replace computers that are out of warranty – especially those that are six or more years old. 

Ag IT has developed the following goals to migrate XP computers to Windows 7 (Note: these are goals and NOT deadlines).


By April 2014, Ag IT plans to migrate all computer supported by the University Build Key process1 that have a warranty extending to (or beyond) April 1, 2014. In general, that will include nearly all Dell laptop and desktop models purchased through the Enterprise Network program in the last 4 years.

Important points for you to keep in mind regarding Phase 1…

  • We have identified 100+ computers that meet the guidelines for Phase 1 and will be contacting users to schedule migrations (no need to contact us at this time).
  • In some cases, computers may qualify for upgrade, but the upgrade would cause them to become slower and more frustrating to use. In these instances we will help you identify potential upgrades (typically adding memory) and the associated costs, so you can decide whether to upgrade the computer or replace it.

Phase 1 will take several months to complete.


We understand there are XP computers that are valuable but that do not meet the requirements for Phase 1 migration. These may include Dell models that are not supported by the University Build Key process, computers that have recently gone out of warranty, and/or non-Dell models. Some of these computers will be addressed in Phase 2.

Important points for you to keep in mind regarding Phase 2…

  • Eligibility requirements for Phase 2 migration will be developed after Phase 1 is well under way and we are able to better evaluate the time and resources required for migration.
  • Preference will likely be given to those machines supported by the University Build Key process, that serve as primary user computers, and that are less than six years old.

Phase 2 will continue through December 2014. Our ultimate goal, through migration and replacement is to be XP-Free by December 31, 2014.

We recognize there will be instances where XP computers will have to continue in use, beyond the April end of Microsoft support deadline or even beyond December 2014. We are developing security precautions that users will be asked to follow, to mitigate the risk accompanying continued XP use. Our staff will work with you individually to validate your need for XP machines and assist in implementing security measures.

Additional communications will be shared as the process evolves. If you have specific questions please feel free to contact IT Support ( or your IT Consultant.

1Build Key Supported Models: Dell Latitude 6410, E5510, E5520, E5530, E6220, E6330, E6420, E6430, E6500, E6510, E6520, E6530, 6430u; Dell Optiplex 210L, 390, 580, 745, 755, 760, 780, 790, 960, 980, 990, 3010, 7010, 9010; Dell Precision T1500, T1600, T3500, T3600; Dell Vostro 2420; XPS13, L521X. Note: new models are added to this list on an ongoing basis.