Use the zRecover_FR_Files program

If your Financial Records FileMaker files become damaged, you may need to use the Recover command. IT has a generic How To Recover a FileMaker Pro 4.x File that may be used to recover the files individually.

NOTE: When performing a Recover on a Windows machine, you must change the location where the Recovered file is created. If you attempt to save the file to the same location as the original, the Recovery process will fail.

To help speed the Recover process, IT has created a FileMaker file called zRecover_FR_Files.fp3 that will loop through the Recover process for you. You only need to tell the computer where to save the Recovered files.

Important Note : If your computer doesn't display file extensions (.fp3) at the end of filename, don't add the .fp3 as you rename the files later on.

Download and Use the zRecover_FR_Files.fp3 file

  1. Click this link to download the file. zRecover_FR_Files.fp3
  2. In the File Download window, click Save.
    Note: You need to save the file into the Financial Record folder!
  3. In the Save As window, point the download to the correct folder. Then click Save.
    Important Note: For this process to work, the zRecover_FR_Files.fp3 file must be in the same folder with the other seven Financial Records files. (Financial Records.fp3, Payroll Lookup.fp3, Payroll.fp3, Print Checks.fp3, Subaccount Codes.fp3, Travel.fp3 and Vendors.fp3) If you have multiple Financial Records folders, you may place a copy of the zRecover_FR_Files.fp3 file in each of these folders.
  4. Close Internet Explorer. If open, Close FileMaker Pro as well.
  5. Open the Financial Records folder that has the files that need recovered. Make the window smaller. Move to the right side of the screen.
  6. Open the My Computer icon. Open the Local Disk (C:). Make its window smaller and move to the right.

    Note: You want to see both folders on the screen at the same time. See sample below.

  7. Double Click the zRecover_FR_Files.fp3 file.
  8. The file will open. Click the Recover All Files button.
  9. You will see a message stating the process will loop through the Financial Records files. Click Proceed. Important Note: You will now be presented with a "Name Recovered File" dialog box. You need to 'point' where the new file will be saved to the Local Disk (C:). Once you set this preference, the remaining files will also be saved there.
  10. From the Save in: drop-down list, choose Local Disk (C:).
    Important Note
    : You should also rename the file back to the original name at this point. Remove the space and the word Recovered from the file name. Example: Financial Records Recovered.fp3 would become Financial Records.fp3. Example: Payroll Lookup Recovered.fp3 would become Payroll Lookup.fp3.
  11. Rename the file back to the original name.
  12. Click Save. The file will be recovered. In the Results windows, click OK .
  13. The next file to be recovered will appear. Rename it back to the original name. Click Save. Click OK. Repeat until all files are recovered. Vendors is the last file.
  14. When the process completes, FileMaker will exit.
    Note: A temporary folder called fw4.0.tmp is created by this process. Ignore this folder. It will disappear on its own. You should now see the "new" files on the C:\ drive. The original, damaged files along with the zRecover_FR_Files.fp3 file are in the folder on the right.


  15. Delete the seven original files from the Financial Records folder. Do not delete the zRecover_FR_Files.fp3 file.
  16. Move the new files from the C:\ drive to the Financial Records folder.
  17. You should now be able to open the recovered files.

    Note: For preventative steps, see How To Financial Records 4.1: Prevent Crashes.