Instructions for Travel Form

New form for 2027.

Committee Chair
Key points to discuss with your volunteers regarding the form, and for you, as the Chair. Please stay in contact with your volunteers throughout the farm show.
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Use Farm Show ERS 27 after January 1, 2027

Section 1:

  • Check the box to designate Employee/Non-Employee. Penn State Information
  • Print name, address, email, phone, and committee name.

Section 2:

* Mileage from the Sheraton to Farm Show is 9 miles, round trip 18 miles*

  • Departure/Arrival information - Dates/Times need to be included
    • Optional/ same day on one line

Location/destination information screenshot

Section 2A

  • Please answer all questions or mark NA
    • Mileage will also be calculated using the reimbursement system through PSU

Section 3

  • Total per diem per federal guidelines per day is $
  • 1st and last day of travel meals are only allotted at 75% per the guidelines
    • Date for each day of reimbursement request
    • Location- You can abbreviate Farm Show (FS)
    • All meals – one line if possible

Allocation of food expenses information screenshot

    • Total per diem- if over the daily limit- only add the per diem limit
    • Mark any comments, make 2 copies and attach your original receipts
    • Sign and date, submit to your Committee Chair to sign off

Section 4

  • Committee Chair- Only
    • Please double-check that all information is correct and totaled correctly.
    • The total of Line J and Line K are to be added to the approval box
    • Sign off stating that you have corrected and reviewed for payment