ERS is Penn State's accounting tool for processing reimbursements for employee and non-employee out-of-pocket costs while on official university travel.
No sure where to start?
- The traveler should have designated you as their delegate in ERS.
- The traveler should gather receipts/conference agenda and complete a Checklist for ERS Travel (Worksheet).
- Then start at the top of this list of resources to guide you through the process.
Go here to get a PDF copy of the ERS Travel Reimbursement Checklist or the Non-Employee Travel Reimbursement Form. (Also called the "Travel Support Worksheet" or "Travel Support Form"). These are the official PSU documents saved in Penn State's GURU website.
A comprehensive list of questions to help ERS delegates review the ERS report for completeness before finalizing and submitting the report in ERS. Document is from the Business Office of the College of Ag Sciences.
The Employee Reimbursement System website at Penn State. This is where you login to create and submit expense reports. Also contains lots of information about ERS and helpful resources. At the ERS website, click on "Login to Concur" in the right column.
A great reference if you have questions about traveling on behalf of Penn State. Contains lots of details about meals, lodging, transportation, foreign travel and more.
PDF document, 462.1 KB
What to do when fraudulent charges appear on an employee’s PCARD. Posted 11/30/2018.
