ERS - Employee Reimbursement System

ERS is Penn State's accounting tool for processing reimbursements for employee and non-employee out-of-pocket costs while on official university travel.

No sure where to start?

  • The traveler should have designated you as their delegate in ERS.
  • The traveler should gather receipts/conference agenda and complete a Checklist for ERS Travel (Worksheet).
  • Then start at the top of this list of resources to guide you through the process.
Checklist for ERS Travel (Worksheet)

Go here to get a PDF copy of the ERS Travel Reimbursement Checklist or the Non-Employee Travel Reimbursement Form. (Also called the "Travel Support Worksheet" or "Travel Support Form"). These are the official PSU documents saved in Penn State's GURU website.
ERS Delegate Checksheet

A comprehensive list of questions to help ERS delegates review the ERS report for completeness before finalizing and submitting the report in ERS. Document is from the Business Office of the College of Ag Sciences.
WEBSITE: ers.psu.edu

The Employee Reimbursement System website at Penn State. This is where you login to create and submit expense reports. Also contains lots of information about ERS and helpful resources. At the ERS website, click on "Login to Concur" in the right column.
VIDEO: Creating an Expense Report: The Report Header

A 4 minute video that demonstrates how to create the Report Header in ERS. Video was created by the ERS Office at Penn State.
VIDEO: Creating an Expense Report: Travel Allowance

A 5 minute video that demonstrates how to create an itinerary using the Travel Allowances screen. Video was created by the ERS Office at Penn State.
VIDEO: Creating an Expense Report: Importing PCard Expenses

A 3 minute video that demonstrates how to import PCard expenses into an expense report. Video was created by the ERS Office at Penn State.
VIDEO: Creating an Expense Report: Adding Cash Expenses

A 2 minute video that demonstrates how to add cash expenses to an expense report. Video was created by the ERS Office at Penn State.
VIDEO: Creating an Expense Report: Adding a Group Meal

A 4 minute video that demonstrates how to add a group meal. Video was created by the ERS Office at Penn State.
Travel Policy (policy.psu.edu)

A great reference if you have questions about traveling on behalf of Penn State. Contains lots of details about meals, lodging, transportation, foreign travel and more.
Compromised PCARD Expense Reconciliation

PDF document, 462.1 KB

What to do when fraudulent charges appear on an employee’s PCARD. Posted 11/30/2018.
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