Extension CMS

Here you will find information for managing products for the Extension website and related programs, such as Pennsylvania 4-H, Better Kid Care, and the Master Gardener Program.

Product Type Descriptions

Articles are in-depth, technical pieces that provide information to expand knowledge, solve a problem, or introduce new methodology.

LearnNow videos allow you to transform your PowerPoint presentations and other visual and audio content into short, narrated videos to help your customers learn in an easy, appealing way.

The News Item product presents time-sensitive content, as opposed to an "evergreen" Article.


Apps are a utility that works to provide data-driven answers. These might include hosted web apps, or smartphone apps.

A Smart Sheet is a utility that works to provide data-driven answers, and is commonly an Excel spreadsheet or an interactive PDF.

A workshop is an in-person class that occurs at a specific date/time and location.

A webinar is an online workshop that occurs at a specific date/time, and has the potential to have a recorded version viewable at a later date.

Online training courses can be built by bundling existing content from other product lines into a focused learning experience, or developed with entirely new content generated by faculty and educators.

A publication (or guide) could be as simple as a pamphlet, or as complex as a several hundred page manual. These can be hard copy or digital products.

Best Practices and How-to's

Where and how to add new products; Fixing content issues; Submitting for review

Adding a workshop is a two-step process that involves first creating a "parent" Workshop Group with general information about the workshop, and then a "child" Workshop with the specific date and location information.

Adding an article to the Extension website is a two step process that involves adding an Article product, and then adding content within that article.

The title of your article, webinar, learn now video, online course, publication or in-person workshop impacts the success of your product.

Like your product title, the short description you develop for your product also serves as an essential tool in introducing customers to your content.

Lead images are used in product listings and on the product pages. Photographic images should be landscape orientation in as close to a 3:2 ratio as possible.

Category selections on a product determine where it lives on the website. Every product is required to have at least one set of categories selected.

The Extension website relies on your expertise to provide a trusted source of science-based education. We want our users to quickly relate to our website content. One way to achieve this is to identify Authors, Instructors, and Speakers on all products.

Guidelines for using a News Item versus an Article for your product in the Extension CMS.

Internal (within Extension) and external links are handled differently within the body text of a news item or article.

Related products are shown to the right of the content on articles, videos, publications, etc.

Auto-generated pdfs provide the user with a formatted and branded document that will look the same each time it is printed.

This page will explain how to log in and edit your Extension directory information.

Accessibility best practices and standards should be followed in all products.

A few best practices to follow for web editors.

Metadata (Categories and Attributes)

The metadata for a product is set under the Categorization tab when editing a product in the CMS system.

The Categories determine where the product will appear in the site navigation.

Attributes will determine which filters a product appears under.

The EPAS information is used to categorize information internally for reporting purposes.

Workflows and Notification


Here you will find a presentation about Category and Attribute tags that apply to your web content and products for Atlas. Categories and Attributes are maintained in Plone for the new Extension website.