How to add an Event, a future occurrence with a specific date and time, to 4-H, Master Gardener, or Department websites.

Cvent Events

  1. If you are using Cvent for registration, Do NOT create the Event in Plone. Cvent events will be automatically imported into the site.
  2. Conferences and Short Courses office handles Cvent, please see their "Plan an Event" page for guidelines.

Non-Cvent: Add Events to Plone

Where to add events?

Instructions to add events:

  1. Navigate to the appropriate "Upcoming Events" folder (see above).
  1. Title (if a seminar, add "Seminar" to title)
  2. Enter a short description (if a seminar, add Speaker's name and information). Usually 1 sentence
  3. Lead Image: Click Browse to include a picture on the Event.
  • Tip: Use landscape/horizontal photos instead of vertical/portrait.
  • If you included an image, provide a short caption of the image in the Lead image caption box
  • image must be .jpg or .png format
  • Size down large format photos (directly from camera or phone) to maximum of 1000 pixels wide (generally less than 500kb in size)
  • Enter Start and End Dates and Times (see below for additional information)
  • Event Location
  1. Enter location details in 'Event Location' field (if webinar, enter "Online Webinar"; if seminar, enter room number and building)
  2. Enter a Map To Location (i.e. a map location from Google Maps or link to webinar.)
  3. Enter ZIP Code (for webinars or virtual events, enter '00000')
  4. Select the County where the event is taking place, if applicable.
  • Event Details (supplemental information, many times does not exist)
  1. Enter the Event URL if there is one. This can be a registration link or webinar address
  2. Enter a Contact Name
  3. Enter a Contact E-mail
  4. Enter a Contact Phone Number
  5. Enter any Event body text. Text in this area can be formatted by selecting it and using the toolbar options. For more detailed information about the buttons on this toolbar, see the Using The Text Box Toolbar How To. This could include:
    • intended audience
    • program objectives
    • agenda
    • fees
    • other important information
  • Click Save.
  • NOTE: The Event has been created but it does NOT appear anywhere on the website. It is still in the "Private" state
  • On the green tool bar, click State: Private and:
  1. If College or Department, select "Publish"
  2. If 4-H or Master Gardener, Select "Submit for Publication" (A web reviewer will publish or follow up with questions)

Selecting Start/End Dates and Times

One day event or multiple, consecutive days

This is a continuous event, whether it lasts a few hours, one day or multiple days. An example of a multi-day event would be a 2-3 day conference.

The start date/time and end date/time would be the actual start and end date/times for the event. For example:

  • 4/15/2018 8:00am to 4/15/2018 10:00am (2 hour event)
  • 4/15/2018 8:00am to 4/17/2018 5:00pm (3 day event)

Event occurring for multiple sessions for the same group of people

This is a series of events that occurs on a few different dates where the attendees will attend each of the events. An example of a multiple-session event would be a class that occurs every Tuesday evening for four weeks.

You should use the actual start and end date/time for the first session of the event. Once the series begins, it will no longer show up on the site. Only those in the class will know it meets for future sessions. However, you can list the additional sessions in the body text of the event.

Edit an Event

  1. In the left navigation, click the Events folder
  2. Click the Event you need to change
  3. On the green toolbar, click Edit
  4. Make changes to the Event
  5. Click Save when you are done
  6. On the top navigation bar, on the right, verify that the item is State: Published

TIP: If the change does not appear, you can click Shift+Refresh.