Adding an event to a college website

Plone events are free events that occur in the future with a specific date and time. Examples of possible Plone events include: seminars, webinars, and commencement.  

Cvent events

If you are using Cvent for registration, Do NOT create the Event in Plone. Cvent events will be automatically imported into the site.

Adding events to Plone (non-Cvent)

  1. Navigate to your Upcoming Events Folder (e.g. College Research: https://agsci.psu.edu/research/events; College Alumni: https://agsci.psu.edu/alumni/events )
  2. Log in by adding "edit." to the URL (https://agsci.psu.edu/research/events ==> https://edit.agsci.psu.edu/research/events)
  3. In the left tool bar select "Add new... " and then select "Event" from the dropdown.

    plone-add-event.jpg
  4. Enter basic information
    • Title
    • Description/summary (1-2 sentences)
    • Lead Image
    • Start and End date(s) and Times
    • Event Location
    • Contact Name
    • Contact E-mail
    • Contact Phone number
    • Body text
  5. Click SAVE at the bottom of the page
  6. Publish – make the event live on the website by changing the "State" to Publish

plone5-add-event-screen.jpg

Selecting Start/end dates and times

One day event or multiple, consecutive days

This is a continuous event, whether it lasts a few hours, one day or multiple days. An example of a multi-day event would be a 2-3 day conference.

The start date/time and end date/time would be the actual start and end date/times for the event. For example:

  • 9/15/2019 8:00am to 9/15/2019 10:00am (2 hour event)
  • 9/15/2019 8:00am to 9/17/2019 5:00pm (3 day event)

Event occurring for multiple sessions for the same group of people

This is a series of events that occurs on a few different dates where the attendees will attend each of the events. An example of a multiple-session event would be a class that occurs every Tuesday evening for four weeks.

You should use the actual start and end date/time for the first session of the event. Once the series begins, it will no longer show up on the site. Only those in the class will know it meets for future sessions. However, you can list the additional sessions in the body text of the event.

Edit an Event

  1. Navigate to your Events folder
  2. Select the Event you need to change
  3. In the left toolbar, click Edit
  4. Make changes to the Event
  5. Click Save when you are done
  6. In the left toolbar, verify that the item is State: Published

TIP: If the change does not appear, you can click Shift+Refresh in your browser to reload the page and see the change take effect.