Instructions on how to embed your Plone newsletter in the body of an email and send to a listserv.
Always first test your email (e.g., send to yourself) before sending to a large group or listserv.
Using an appropriate URL
When using this method for sending newsletters from Plone, it is important that you use the http:// (public view) not the https:// (logged in) URL. Using the "logged in" URL will prompt your users to log in rather than sending them to article.
The "logged in" newsletter template has a specific warning not to use that URL for emailing newsletters.
Outlook 2010 Steps
- Click in the body of the email.
- Click the Insert tab.
- Click Attach File.
- From All Files (*.*) drop down choose Text Files (*.txt).
- In the File name box, paste in the link for the newsletter web page.
- example: http://agsci.psu.edu/students/news/newsletter
Outlook Web App (web browser interface) Steps
- Log in to the full version of the Outlook Web App (i.e. "Use the light version of Outlook Web App" should not be checked.)
- Open the newsletter URL in a browser (e.g., http://extension.psu.edu/animals/equine/news/newsletter)
- Select All (Command/Ctrl-A, or right click and "Select All", or Edit->Select All) of the text within the content area
- Copy the text (Command/Ctrl-C, right click, or Edit->Copy)
- Create a new email message in Outlook. In the body, Paste (Command/Ctrl-V, right click, or Edit->Paste).
- Your e-newsletter should now appear in the body of your email. Add a Subject, insert the proper listserv address or recipients, and Send.
Outlook for Mac 2011 Steps
- Open the newsletter URL in a browser (e.g., http://extension.psu.edu/animals/equine/news/newsletter)
- Select All (Command-A) of the text within the content area
- Copy the text (Command-C)
- Create a new email message in Outlook. In the body, Paste (Command-V).
- Your e-newsletter should now appear in the body of your email. Add a Subject, insert the proper listserv address or recipients, and Send.
Outlook 2007 Steps
Verify that Outlook is configured to send HTML email
- Go to: Tools -> Options
- Click on the Mail Format tab
- Under the Message format heading, verify that HTML is selected in the dropdown
- Click OK
Enable the Web toolbar
- Go to: View -> Toolbars
- Make sure Web is enabled
Sending the email
- Paste the URL of the page you want to send into the Web toolbar textbox. This textbox says "outlook:Inbox" by default, and is located to the right of the globe/magnifying glass icon.
- Hit Enter. This will pull up your web page in Outlook.
- Go to: Actions -> Send Web Page By Email
- Add the recipient list, modify the default subject, and make any necessary changes to the email body
- Click Send
Firefox Add-on Conflicts
The Pure URL add-on removes the Google Analytics tracking code in browsers, which breaks the tracking functionality of the newsletter template. If you use this add-on, disable it before copy/pasting the newsletter template. You can verify the tracking code is in place by hovering over the links and observing the "utm_*" variables in the URL.