Plone: Working with Extension Events
- If you are using Cvent for registration, Do NOT create the Event in Plone. Cvent events will be automatically imported into the site.
- Instructions for requesting Cvent Events.
Non-Cvent: Add Events to Plone
Where to add events?
- Programs (Dairy, Food Safety, Forest Resources, etc.): Add events to the "Upcoming Events" folder on the Program website (e.g., Food Safety: http://extension.psu.edu/food/safety/events.
- Statewide 4-H Events: Add at http://extension.psu.edu/4-h/events.
- County 4-H Events: Add on the 4-H site under the appropriate county (e.g., http://extension.psu.edu/4-h/counties/centre/events).
- Master Gardeners:
- Add gardening events for the public to the Home Lawn and Garden website: http://extension.psu.edu/plants/gardening/events
- Navigate to the appropriate Program's "Upcoming Events" folder (see above).
- e.g., Dairy Program: http://extension.psu.edu/animals/dairy, in the left navigation, click "Upcoming Events"
- Title (if a course, it should match the title in the course catalog)
- Enter a short description (if a course, it should match the description in the course catalog)
- Lead Image: Click Browse to include a picture on the Event.
- Tip: Use landscape/horizontal photos instead of vertical/portrait.
- If you included an image, provide a short description of the image in the Lead image caption box
- Important: this makes the event appear on the Course Landing Page
- The Title that you entered should match the course name
- Enter location details in 'Event Location' field (if webinar, enter "Online Webinar")
- If webinar, also tag it so it appears on the Upcoming Webinars page.
- Enter the Event URL if there is one. This can be a registration link or webinar address
- Enter a Contact Name
- Enter a Contact E-mail
- Enter a Contact Phone Number
- Enter any Event body text. Text in this area can be formatted by selecting it and using the toolbar options. For more detailed information about the buttons on this toolbar, see the Using The Text Box Toolbar How To. This could include:
- intended audience
- program objectives
- other important information
- NOTE: The Event has been created but it does NOT appear anywhere on the website
- If "submit for publication," a reviewer will publish.
Add the Event to other relevant Program Sites (optional)
- To add this event to other program sites, click the Categorization tab
- In the Programs area, select the program that best defines this event and click the >> button to add it to the box underneath
- To remove a program, select the program in the bottom and click the << button
Plone Registration for No-Fee Events
Plone has the ability to collect registration information for no-fee events.
Selecting Start/End Dates and Times
One day event or multiple, consecutive days
This is a continuous event, whether it lasts a few hours, one day or multiple days. An example of a multi-day event would be a 2-3 day conference.
The start date/time and end date/time would be the actual start and end date/times for the event. For example:
- 4/15/2012 8:00am to 4/15/2012 10:00am
- 4/15/2012 8:00am to 4/17/2012 5:00pm
Event occurring multiple times for different groups of people
This is the same event that occurs at different locations, times, or dates. Even though we may consider these one "event" that happens multiple times, to your audience these are individual events and should be entered as such.
First, you must create an event (usually the first one in the set) that you can then duplicate for the remaining events. This event should have all the information that is common to the set of events. After creating the initial event:
- Navigate to the initial event
- In the top Green bar, click on "Actions" and select Copy
- Go back to the Events folder, and in the top Green Bar, click on "Actions" and select Paste
- Paste as many copies of the event you need.
- Edit each copied event with the correct date and time information
- Remember to change the state from Private (red) to Published for each event
Event occurring for multiple sessions for the same group of people
This is a series of events that occurs on a few different dates where the attendees will attend each of the events. An example of a multiple-session event would be a class that occurs every Tuesday evening for four weeks.
You should use the actual start and end date/time for the first session of the event. Once the series begins, it will no longer show up on the site. Only those in the class will know it meets for future sessions. However, you can list the additional sessions in the body text of the event.
Edit an Event
- In the left navigation, click the Events folder
- Click the Event you need to change
- On the toolbar, click Edit
- Make changes to the Event
- Click Save when you are done
- On the top navigation bar, on the right, verify that the item is State: Published
TIP: If the change does not appear, you can click Shift+Refresh.
Delete an Event
Events will disappear from the web page after the event date has passed, so there is no need to delete Events unless they were created in error or have been canceled. If you need to delete an Event, you can do so by following these steps:
- In the left navigation, click the Events folder
- Click the Event you need to delete
- On the View tab, click the Actions drop-down and choose Delete
- Click Delete to confirm the deletion
- In the left navigation click the Events folder
- On the toolbar click the Contents tab
- Click the Files folder (do not check the box, click the actual folder name)
- On the toolbar, click the Add new… button, choose File
- An Add File window will appear
- Enter a Title. Keep it short and descriptive since you will need to locate it later
- Under the File box, click Browse
- Navigate and locate the PDF file you want to use
- Select it and click Open
- Click Save and allow the file to upload
- When the file is done uploading, you will get an Info: Changes saved bar and you should see the Title and the PDF document.
- Make a note of the file name of the PDF since you will need to link to it in the next section
Once the Related Item has been uploaded, you can create the corresponding Event using the instructions below.
Add a Related Item to the Event (optional)
- Before you can add a related item, you must first create the item in Plone.
- To link to a supporting PDF, click the Categorization tab
- In the Related Items area, click the Add button
- A pop-up window will appear
- Click the Events link, click Files folder link
- If this pop-up window is too large to show all of the contents including the very bottom of the window, you may need to Zoom Out temporarily to see the entire contents.