Writing for the Web
Follow these best practices when writing and formatting the content of all web pages, news items, and events.
Working with PDF Files
Online content should not typically be provided in PDF format, but there are still a limited number of circumstances when a PDF file is needed.
When is it appropriate to use a page instead of a PDF?
Typically, online content should not be provided in PDF format. Providing content in web/HTML format will be responsive, user-friendly, and accessible on any device.
Instructions to upload and publish files (PDF, Word, Excel, etc.) to the Extension website.
Converting PDFs to Plone content can be challenging the first few times. These are a few tips that cover the basic conversion process.
News Items and e-Newsletters
Instructions to add your own News Items to Plone or link to external news.
The AgSci Plone environment allows you to easily create and distribute newsletter digests of your news via email.
Instructions on how to embed your Plone newsletter in the body of an email and send to a listserv.
Instructions to add an opt-out or unsubscribe footer to a Penn State LISTSERV template.
An Event, a future occurrence with a specific date and time, on the Extension website should be added to the Program areas instead of the Counties.
The "Event Registration" section of an event (where available) allows you to collect registrations for events which do not charge an attendance fee.
The Extension Events page has a section highlighting upcoming webinars.
If an event is canceled, you can configure it to display a cancellation message in event listings and on the event itself.
Plone Events allow for a map location to be entered. The Event Location then becomes a link to a Google map. This How To will give you steps to capture the Map To Location url.
How to add a link to another event on your Upcoming Events calendar.
Directories and Personal Profiles
This page will explain how to log in and edit your Plone faculty/staff directory information.
There are different ways to manage how people show up in Plone directories in the college sites.
Instructions to assign your research areas and add specific areas of expertise to your personal profile.
While the public side of the Plone websites are compatible with all browsers, you may experience issues when editing content using some browsers.
Introductory information about logging into your Plone website.
How to add basic content types (folders, pages, events, etc.) to Plone web sites
You may see a "This Connection is Untrusted" error when logging in to Plone for the first time. This is normal, and is caused by an SSL Certificate mismatch.
The Spotlight area on your home page contains an alphabetized list of news items or news links that you want to highlight for a period of time. You add a spotlight item in very much the same way as a News Item or News Link but you need to place it in the Spotlight folder.
Throughout Plone you will find text editors that are used to enter information. You can format the text using a toolbar similar to the one shown below. This toolbar contains many buttons that you can use when you create and edit pages.
Sometimes it is necessary to re-order the items in a folder listing your website. Only folders (not collections) can be reordered in this way.
Sometimes it is necessary to re-name a page or folder on your website. Not all folders or pages can be re-named but you can try by following these steps.
A tutorial (including a link to a screencast) about inserting tables in the Plone text Editor
You can include ("embed") a YouTube video in a Plone page as part of your content.
Does the use of a right column make users scroll significantly more?
Selecting an Extension county homepage image.
Only one PDF copy of a publication should be available on the web. That publication should be located in the college's Publications Website/Database. This searchable database of publications produced in the college provides a one-stop-shop for all our publications.
Managers may set a folder view to display two columns. You can use this HTML code to create two columns in the rich text editor. This article also provides the HTML to embed an image and caption with the lead image style in the rich text editor.
This document outlines the steps for retrieving the data saved in a Plone web form.
When someone clicks the "Directions to our office" link on your homepage, they will see an interactive map from Google. You can add the specifics of your office location or parking instructions if necessary.
Instructions for obtaining a Friends of Penn State account for individuals who are not directly affiliated with the University. A FPS account allows a person to have secure access to selected systems and services at Penn State.
Enabling subsite navigation allows both the parent site (e.g. "Natural Gas") and the section (e.g. "Information for Landowners") to show in the left navigation. This helps the user to stay oriented within the subsite.
A "redirect" is feature that allows a web server to tell a browser "You asked for page X, now I'm going to send you to page Y." This is commonly used to create short URLs, similar to the service bit.ly provides. Unfortunately, IE9 permanently caches these redirects and they cannot be purged by clearing the browser cache.
It is occasionally necessary to add footnotes within a Plone page. This is accomplished by creating a "Footnotes" section at the end of the document, and then linking the references to that section.
This how-to covers downloading a presentation which has been uploaded to SlideShare. This requires a Facebook, LinkedIn, or SlideShare Account.