Moving Messages to Local Storage
Note: If your .PST file is stored on your local C: drive (rather then your My Documents folder), it should be backed up regularly. If you are unsure about your office's backup procedure, check with other office staff or contact Computer Support for further assistance.
Note: Your computer may already have the "Outlook-PST" folder on your Local Disk (C:) in the Local Documents folder. If so, skip step 1.
- Windows XP users: Verify that you have a folder called OUTLOOK-PST in your Local Disk (C:) | Local Documents folder. If not, please created these folders.
Windows 7 users: Create a folder called OUTLOOK-PST folder in your C:\My Documents-Local folder.
- Exit Outlook.
- From the Start button choose Control Panel.
- Open the Mail control panel.
- Click the Data Files... button.
- Click Add.
Note: Windows XP users: Office Outlook Personal Folders file (.pst) should be selected. Click OK.
- Locate and open the OUTLOOK‐PST folder you created in Step 1.
- Edit the file name to be "your UserID".pst. Example: ntv1.pst
- When ready to save, click OK.
Note: This next dialog box allows you to setup options for encoding the information in your personal folder (.pst) file. You cannot change this setting after you create the personal folder file. Encryption encodes the file to make it unreadable by other programs. Password-protecting your personal folder file is optional and provides added security. If you add a password, you will be prompted for the password when you start Outlook or connect to the personal folder file, unless you save the password in the password list. We recommend that you leave the default settings as they are.
- Click OK.
Note: You will see the "Personal Folders" file appear in the Outlook Data Files dialog box.
- Click Close.
- Click OK.
Note: You will now see a "Personal Folders" folder in the Folder List. To view the Folder List, from the Go menu choose Folder List.
- You can now begin moving folders from the "Mailbox ‐ Your Name" list into this folder by simply clicking and dragging. If you want, you can create Subfolders in the "Personal Folders" folder first. If you are moving a folder with a great deal of information, please be patient as it moves.
Note: Please remember that the "Personal Folders" folder data is now on this machine only. You will not have access to this folder from Outlook Web Access (OWA).