Create and Insert a Screen Shot into Word or PowerPoint

This technique becomes very helpful when you want to insert an image of a webpage into a PowerPoint presentation or a Word document.

You may be asking where the Print Screen button is on your keyboard. On notebook keyboards: look for a button to the right, above the F keys. On external keyboards: it may be above the arrow keys, near the Delete and Page Up buttons. The text you see on your keyboard might be PrtSc, PrtScn, or PrntScrn. The other text on the Print Screen key is usually SysRq.

Copy only the image of the active window

The active window is the window that you are currently working in. Only one window can be active at a time.

1. Click the window that you want to copy
2. Press ALT+PRINT SCREEN
3. The text you see on your keyboard might be PrtSc, PrtScn, or PrntScrn The other text on the Print Screen key is usually SysRq
4. Paste (CTRL+V) the image into a Microsoft Office program or other application

Copy the entire image on the screen

1. Open everything you want copy and position it the way you want
2. Press PRINT SCREEN
3. The text you see on your keyboard might be PrtSc, PrtScn, or PrntScrn The other text on the Print Screen key is usually SysRq
4. Paste (CTRL+V) the image into a Microsoft Office program or other application

Once you get the image or screen shot into your Microsoft Word or PowerPoint program, then you are able to edit the image by using the Format tab on the Picture Tools Contextual tab. From this tab, you can adjust the brightness or contrast; change the style; position the image within your document; and change the size or crop it.

You can also Microsoft Paint (Start, All Programs, Accessories, Paint) to crop the image, or save it as a JPEG file.

Use Paint to crop your capture image and save as JPEG

1. Capture the screen
2. Click on the Start button, slide up to All Programs, then slide up to Accessories, and finally slide over and down to Paint
3. Press Ctrl + V to paste in the picture Note: If you want just a portion of the image you can use the Select tool to grab just a portion of the screen
4. Click the Freeform Select tool. Then click the Select tool again. Use the Select Tool to select what you need
5. Press Ctrl + X to cut what you need
6. From the File menu choose New
7. Click No when asked to Save
8. Press Ctrl + V to paste in the new picture
9. You can continue to edit this size
10. When ready, select and copy and paste into Word (You can also go to the File menu and choose Save As)
11. If this picture is for the web, in the Save as type box, choose JPEG
12. Add a name and save to your computer

If you making screen shots very often, or if you’d like to be able to easily enhance your captures with arrows and advanced editing features, IT staff in our college have found TechSmith’s SnagIt software to be an easy and affordable option. http://www.techsmith.com/screen-capture.asp