Create a Zoom Meeting or Webinar via the Zoom Web Portal

Getting your own Zoom meeting or webinar room is easy. Be sure to follow these steps and start by using the PSU Zoom site.

    1. Go to http://zoom.psu.edu.
    2. Click Sign In.
    3. Log in using your PSU Access account and authenticate with 2FA.
    4. Click the Meetings or Webinar tab on the left, depending on what type of room you need.
      • Meetings are designed to be a collaborative event with all participants being able to screen share, turn on their video and audio, and see who else is in attendance.
      • Webinars are designed so that the host and any designated panelists can share their video, audio and screen. Webinars allow view-only attendees. They have the ability to interact via Q&A, chat, and answering polling questions. The host can also unmute the attendees.

To Create a Meeting:

    1. Click Schedule a New Meeting (blue box) near the middle of the screen.
    2. Enter an appropriate Topic (Title) and Description.
    3. When:
  • If this will be a one-time meeting, enter the time, duration, and time zone for the meeting.
  • If the meeting is recurring or you want the room to stay active indefinitely, check the box next to Recurring meeting.
  • NOTE: If you check the Recurring meeting box, additional fields will become available where you can set a recurring schedule. If you are unsure of the recurrence frequency, choose No Fixed Time in the Recurrence drop-down box.
  • If a meeting is set to be at one specific time, after the meeting ends, the room will move to the Previous Meetings tab, where it will be deleted in 30 days and the room ID will be reassigned elsewhere.
  • Video: Host and Participant video - These are turned OFF by default when the host and participants enter the room. Video can be turned on at any time during the meeting.
  • Audio: Telephone and Computer Audio is selected as the default. If you want to limit audio options, you can choose your preference.
  • Meeting Options:
    • Require meeting password - locks down a meeting. Participants need to know the password to enter the room.
    • Enable join before host - Lets users join if the host has not yet logged into the meeting room (we recommend this be checked, just in case).
    • Mute participants upon entry - Requires participants to enable their microphone manually when they enter the room. This option can be good so that audio is not inadvertently being broadcast.
    • Use Personal Meeting ID - You can have the room directly tied to your meeting ID.
    • Enable waiting room - Allows you to control when a participant joins the meeting. You can admit attendees one by one or hold all attendees in the waiting room and admit them all at once.
    • Recording the meeting automatically in the cloud- Automatically starts recording the meeting when the host (or first participant if Enable join before host is selected) joins the meeting. NOTE: You will need to notify participants in advance that you plan to record the meeting.
    • Advanced options:
      • Alternative Hosts: Allows you to schedule meetings and designate another user to start the meeting if you are unable to. This user will receive an email notifying them that they've been added as an alternative host, with a link to start the meeting.
  • Click Save. This meeting now appears under the Upcoming Meetings tab.

    • To Create a Webinar:

    1. Click Schedule a Webinar (blue box) near the middle of the screen.
    2. Enter an appropriate Title and Description.
    3. When:
    • If this will be a one-time webinar enter the time, duration, and time zone for the webinar.
    • If the webinar is recurring or you want the room to stay active indefinitely, check the box next to Recurring webinar.
    • NOTE: If you check the Recurring webinar box, additional fields will become available where you can set a recurring schedule. If you are unsure of the recurrence frequency, choose No Fixed Time in the Recurrence drop-down box.
    • If a webinar is set to be at one specific time, after the webinar ends, the room will move to the Previous Webinars tab, where it will be deleted in 30 days and the room ID will be reassigned elsewhere.
  • Video: Host and Panelists video - These are turned OFF by default when the host and panelists enter the room. Video can be turned on at any time during the meeting.
  • Audio: Telephone and Computer Audio is selected as the default. If you want to limit audio options, you can choose your preference.
  • Webinar Options:
    • Require webinar password - locks down a webinar. Participants need to know the password to enter the room.
    • Q&A - allows attendees to ask questions during the webinar and for the panelists, co-hosts and host to answer their questions. For more information about using the Q&A feature, visit https://support.zoom.us/hc/en-us/articles/203686015-Getting-Started-with-Question-Answer.
    • Enable Practice Session - feature for video webinars that allows you and your panelists to get set up and acquainted with Zoom controls before your webinar starts. For more information about using the Practice Session feature, visit https://support.zoom.us/hc/en-us/articles/206316975-Webinar-Practice-Session.
    • Recording the webinar automatically in the cloud - Automatically starts recording the webinar when the host or first panelist joins the webinar. NOTE: You will need to notify panelists and participants in advance that you plan to record the webinar.
    • Advanced options:
      • Alternative Hosts: Allows you to schedule webinars and designate another user to start the webinar if you are unable to. This user will receive an email notifying them that they've been added as an alternative host, with a link to start the webinar.
  • Click Schedule. This webinar now appears under the Upcoming Webinars tab.

    • The Penn State IT Office of Information Security has compiled Zoom security resources for meeting and webinar hosts. Ag IT encourages all Zoom users to review those resources to prevent Zoom bombings and ensure your meetings and webinars are secure.

    Updated 10/4/2021