Travel Policies and Information
Penn State Policies
NEW: Foreign Travel Export Compliance Review Request Form
All travelers must complete a Foreign Travel Export Compliance review prior to international travel. If this review is not completed prior to travel, reimbursement will not be approved. Travelers can choose to complete the paper form (found here) or register their travel with the Penn State Travel Safety Network (TSN) at http://tsn.psu.edu/, which will prompt an export compliance review.
Penn State Employees
Effective July 1, 2015
From the Office of the Corporate Controller: We are always concerned with the safety of all members of the University Community while traveling as part of any University-affiliated travel; certain travel restrictions apply to undergraduate students (see Undergraduate Policy R-7) and graduate students (see Graduate Student Policy On International Travel (link is external)). The University does not by Policy prohibit its faculty or staff from traveling to any country in the world. However, we face U. S. Government (Department of Treasury Office of Foreign Asset Control (OFAC)) travel restrictions, as well as serious travel and safety concerns from our workers’ compensation insurance, for travel to the countries listed below. The University has a statutory obligation under the Pennsylvania Workers’ Compensation law to pay, on an unlimited basis, for wages, rehabilitation and medical services arising from work-related injuries that occur anywhere in the world. The workers’ compensation insurance provides a financial “backstop” for the unlimited workers’ compensation benefit obligations.
Travel to the following countries must be reviewed and evaluated on a case-by-case basis, given the OFAC restrictions and serious concerns regarding personal safety: Afghanistan, Algeria, Belarus, Burma, Burundi, Cameroon, Central African Republic, Chad, Colombia, Cote d'Ivoire, Cuba, Democratic Republic of the Congo, Djibouti, Egypt, El Salvador, Eritrea, Guinea, Haiti, Honduras, Iran, Iraq, Lebanon, Lesotho, Libya, Mali, Mauritania, Niger, Nigeria, North Korea, Pakistan, Philippines, Republic of South Sudan, Somalia, Sudan, Syria, Tunisia, Venezuela, West Bank and Gaza, Yemen, and Zimbabwe. New countries as of July 1, 2015 in the list above are: Cameroon, Djibouti, Egypt, and Lesotho. Tunisia has been removed from the restricted list as of 7/1/2015.
Because of the University’s statutory Workers’ Compensation obligation, and the possibility of not having the financial protection of insurance, travel and security plans must be reviewed by the Risk Management Department and the traveler’s sponsoring College, Campus or administrative unit in order to engage resources to understand the specific risks, develop a safety plan to mitigate the likelihood of injury, and determine the best path forward to ensure workers’ compensation coverage. Travel to any of the countries identified above cannot take place until an agreement is reached with the Dean, Chancellor or Budget Executive concerning the workers’ compensation risks.
Employees must complete the University’s “Travel Questionnaire for Restricted Countries” and submit per the instructions at the bottom of the form.
Penn State Graduate Students
Graduate students wishing to travel to countries on the U.S. State Department Warnings List to conduct University business, must receive approval prior to travel. University business includes, but is not limited to, conducting research (their own or for a faculty member), attending a course/workshop or conference, visiting another institution, or completing an internship/capstone experience. Student requests must be submitted to the Graduate School a minimum of 60 days prior to their proposed departure date. All requests must be approved by the University in order for students to travel and the process to review these requests necessitates no less than 3 weeks. If the request is not approved, the student will not be allowed to travel to the proposed country under the auspices of Penn State (which would also result in the disallowance of use of any University funds for the travel). Therefore, it is extremely important for students to submit these requests and receive approval for the trip BEFORE they purchase airline tickets or spend any funds on their travel. This is the case regardless of whether they are spending University or personal funds for the trip, but if not approved beforehand, no University funds can be used to travel.
- Policy: Graduate Student Policy for Travel to Countries on the U.S. State Department Warnings List
- Request Form to Travel to Countries on the Warnings List (PDF)
- Assumption of Risk and Waiver Form (PDF)
Undergraduate students who wish to study abroad on Penn State programs or who wish to pursue independent travel, activities or research with University funds may not travel to countries on the U.S. State Department Travel Warnings list. However, students may petition for a waiver to this policy by using the process outlined below. Likewise, faculty members leading a short-term program may petition for a waiver on behalf of all students on the program.
Emergency Contact Information
Emergencies can happen anywhere, at any time, even to the most seasoned traveler. In order for us to best prepare for any situation that may arise, we request that faculty, staff, and graduate students traveling on CAS projects or programs complete an emergency contact form. Please complete the form and submit to the CAS International Programs Office in 106 Ag Admin Building. These forms will be kept confidential and only used if necessary.
- Information for International Students
- Welcome to TravelState.Gov Bureau of Consular Affairs
- Travel tips from the National Counterintelligence Executive
- Central Intelligence Agency (CIA) Country Profiles/Maps
- Gateway to the European Union
- Library of Congress Country Studies
- Lonely Planet Country Guides
- Monetos Guide to Europe
- U.S. Department of State: Travel and Living Abroad
- American Citizens Abroad
- CDC Travel Health Info by Country
- Country Calling Codes
- Currency Converter
- European Railways
- Foreign Language for Travelers
- Intercultural Press
- Local Times Around the World
- MCW International Travelers Clinic
- Obtaining a U.S. Passport (includes forms)
- Subway Maps for International Cities
- Transitions Abroad
- Travel Health Online
- United States Visas
- U.S. Department of State: Travel Warnings and Consular Information Sheets
- World Citizens Guide
- World Health Organization: International Travel and Health
- World Newspapers Online
- Worldwide Front Page News (Updated Daily)
- World Watch (PSU faculty/staff/student only access)
U.S. Government and International Organizations
- FAO: Food and Agriculture Organization of the United Nations
- Association for International Agricultural and Extension Education
- World Bank Agriculture and Rural Development
- U.S. Agency for International Development (USAID)
- USAID Frontlines Newsletter
- U.S. Department of Agriculture (USDA)
- U.S. Department of Homeland Security
- U.S. Department of State International Exchanges (formerly USIA)
- U.S. Peace Corps
- Inter-American Institute for Cooperation on Agriculture
- Consultative Group on International Agricultural Research (CGIAR)
International Agriculture Associations and Journals
- Association for International Agricultural and Extension Education (AIAEE)
- Association for International Agriculture and Rural Development (AIARD)
- Association of Public and Land-Grand Universities (APLU) International Agriculture
- Journal of International Agricultural and Extension Education
- International Journal of Agricultural Resources, Governance and Ecology