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Embedded Course Leader Timeline

This is a general list of steps to create an embedded course. Please email or meet with Ketja Lingenfelter, Assistant Director for Student Global Engagement, for a detailed checklist and links to resources for this process: ketja@psu.edu.

Embedded Course Leaders Checklist

Planning course:

  • Approvals
  • Course creation
  • Syllabus creation
  • Funding proposals
    • Deadlines in February and September

Planning travel:

  • Create budget
  • Create itinerary
  • Follow university liability and auto insurance requirements

Recruitment (Office of International Programs will assist with this):

  • Create electronic flyer/website
  • Email and social media announcements
  • Information sessions
  • Participate in CAS International Course Fair in early October

Registering students:

  • Receive applications and interview students
  • Check GPAs and Student Conduct records
  • Collect a deposit
  • Check with international student participants about Visa requirements
  • Remind students to apply for university and college study abroad funding awards

Embedded course policies:

  • Submit course information to Global Programs (check with Ketja about this process)
  • Attend emergency preparedness workshop
  • At least two PSU employees must accompany/lead embedded courses. Non-PSU employees are not permitted to travel with group.
  • Students are required to complete an on-line orientation and submit information to Global Programs.
  • Turn in roster, itinerary, emergency #s to Ketja who will hold them as a back-up in case of emergency.

Course:

  • Teach course
  • Finalize travel itinerary
  • Book flights
  • Collect payments from students
  • Wire funds
  • Have students complete pre-course and post-trip embedded course surveys
  • Encourage students to lead fundraising events for their trip
  • Discuss senior travel policy (or direct to Ketja for details)

Travel:

  • Collect emergency items to carry with you
  • Work through any student issues as they arise including behavioral problems or medical issues
  • Contact the global programs risk manager for any concerns, questions, or medical/behavioral issues or updates and document issues thoroughly
  • Contact local emergency and then PSU Police at +1-814-863-1111 for any emergencies while traveling with students. They will route your call to the appropriate PSU response team.

Resources:

Global Programs Embedded Course Proposal, click Start or Access Embedded Course Proposal.

Standards of Good Practice for Education Abroad Programs

Please contact Ketja Lingenfelter, ketja@psu.edu, 814-863-4164 for a detailed checklist with links and resources.

Thank you for expanding our students’ horizons!