Pre-Award Services (Grants and Contracts)

Proposal Submission Timeline Effective 6/25/2021

3+ Weeks Before Deadline

PI notifies OGC of intent to submit proposal
PI requests information from subcontractors
PI obtains/collects letter of support/approvals for cost share
PI submits F&A waiver request to OGC, if applicable
PI provides OGC with draft budget
OGC reviews proposal guidelines and shares info with PI
OGC provides internal, first draft budget

2 Weeks Before Deadline

PI and OGC approve budget and justification
OGC prepares and routes Internal Approval Farm (IAF)
To secure a spot in submission queue, PI provides OGC with:
- Final files required per guidelines, not including narrative, abstract, and bibliography and references cited
- Approved match requests
- Approved F&A waiver, if applicable
OGC, once PI secures spot in submission queue will:
- Build and review application kit and recommend edits
- Begin compliance review process: COl, human subs, animal research, international activities, biohazards, etc.

1 Week Before Deadline

PI will ensure IAF is approved by PI, co-PIs, Department heads, research deans
OGC will perform final review of all application components and provide feedback/request for corrections

3 Days Before Deadline

Proposal is complete and Final Review complete
PI will review final proposal and provide confirmation that the proposal is correct and ready for submission
Grant submitted to sponsor

New USDA Deadlines

USDA Upcoming RFA Calendar

Submit Intent to Prepare a Proposal

Use this form to initiate the process of proposal preparation. To ensure the best possible service from the Grants and Contracts Office, please complete this form 4-6 weeks before submission.

Commonly Requested Facts

PDF

The Commonly Requested Facts sheet is a single page document that provides the “quick and dirty” information needed to answer administration related questions for grants. It include official names, addresses, dates, rates and other commonly requested data bits. Print it out and keep it handy for quick reference.

Procedures for Proposal Processing

Fact Sheet: Requesting College support for GAs and GIAs

Word 2007 document, 17.5 KB

Fact Sheet: Unemployment Compensation for Grant Funded Employees

Word 2007 document, 76.9 KB

Introduction to the Broader Impact Resource Center

PowerPoint 2007 presentation, 1.4 MB

Updated Material Transfer Agreements (MTA)

New MTA checklist

Minimum Salary on Grants

This policy applies to all individuals that work with grants and related funding. It directly affects Principal Investigators and Key/Senior Personnel listed on grants.

Non-Disclosure Agreements (NDA)

Non-Proprietary Field Trial Agreement

Peer Review Form (Special Grants)

PDF document, 18.1 KB

Penn State Risk Management

Pre-Award Costs Authorization Form

PDF document, 50.1 KB

Principal Investigator Confirmation/Exception Form

PDF document, 156.9 KB

Subcontract/Subaward Request Form

University Sponsored Programs Current Rates

PDF