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October 8, 2013

Summary of the Committee's quarterly meeting with the Dean.

Wednesday, October 8, 2013
2:00-3:00 p.m. – 228 Ag Admin. Bldg.

Present:  Heike Betz, Colleen Bloom, Joyce Brungart, Joyce Cingel, Angela Clark, Keith Diehl, Bruce Grinder, Renee Kennedy, Renee Miller, Heather Read, Diane Yoder

Absent:  Wendy Harter, Elizabeth Matthiesen

Review of Meeting Notes
Notes previously sent out to all members from the September 4th meeting were approved.  Colleen will add them to the SACD website and asked all members to share them within their units.

Fall College-wide Staff Meeting – October 21

  • Colleen will send a reminder note out the week before.
  • Jill Musser, manager of the benefits program from central human resources, will be the guest speaker and will have a presentation on the official open enrollment changes.
  • The Ella Reagle Award will also be presented by Heather.
  • Bruce will contact IT about the Adobe connection.

Chair-Elect Elections
Colleen nominated Heather Read to be chair-elect.  Other nomination will be collected at the November meeting and a vote will be taken.

Review of Questions
The committee reviewed questions for the dean, and Dean Christ joined the committee and responded to the list of questions.

  1. How much money was saved by the buyouts and the restructure?  Is that being used to offset our deficit?
    • Yes.  There is an $11 million deficit because of the money borrowed from Penn State for the restructure.  There will be no realized savings until the loan is paid back.
  2. What is happening / happened to the money saved by doing the health care verification and removing ineligible individuals?
    • About $5 million was saved.  Not sure where the money is going, but thoughts were that it was being used for the general salary increase in October.
  3. CJC classification system concerns.  Report on meeting with Sue Basso.  Have the challenges been addressed?
    • There are changes going on.  The task force is meeting, and there will be a review of positions.  Ag Human Resources had urged all managers to inform their staff about doing an updated JRW with their current job duties, which can then be reviewed by HR.   Any upgrades or increases will depend on the JRW, but that is not guaranteed.
  4. Cross-training/backup support for units.  If we are no longer following the “boxes,” are the ASA jobs still splintered and varied by unit.  How does this address consistency across the board.
    • Still working on this.  Cross-training is important and various units need to know how to connect with the correct person for training.  Need a way to sit and provide the training to employees.  Can’t micro-manage the units.  Most do the best they can do.
  5. Performance Management Process Improvement status
    • The focus groups have met and made a recommendation to the President’s Council.  This timeline might change to July/August.  The entire HR process is in a system redesign, but that is three years out.  No definite information on this yet.  Performance management will be different for extension because they are so unique.
  6. Dean search status update
    • An email regarding this was circulated to the college.  They anticipate a decision in November.
  7. Review of department heads after five years?
    • Dean Christ explained the AD14 Academic Administrative Evaluation policy.  A typical period between reviews is five years, however there is some flexibility in that, and due to all the restructuring in the college, it has not been on a routine basis lately.  Dean Christ explained the staff responsibilities involved with this and felt that the office is now fully staffed for this process.
  8. Question from SACD Web comment/suggestion form:  In past years staff have received information in July concerning annual salary increases. This year we've heard nothing from the college, however I heard on the radio news that we'll receive information about raises in October.  Why wasn't this information shared via University sources?  I find it disconcerting to hear news that impacts my job from the media instead of from my employer.
    • The department heads did not get the information from Old Main until the last minute and was told the information was to remain confidential.  It will be different this year and not be retroactive to July 1.  This shift to a new time is still being considered.

Dean Christ explained her strategic planning model and focus for the college.  We continue to modify our goals and look at new initiatives.  Join her for the Webinar for a more detailed explanation on October 30 at 1:00 p.m.

Adjournment
With no further discussion, the meeting adjourned at 3:15 p.m.  The next meeting will be the college-wide meeting on October 21.