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January Advising Corner

Posted: January 10, 2014

Entrance to Major Process and Recording Advising Notes on eLion

Entrance to Major Process

The entrance to major process is currently in progress for our sophomore students (students in the spring 2014 pool). The deadline for students to confirm their major is February 14 and the Registrar's office is sending email reminders to students who have not yet confirmed their choice of major. Although we have only a couple of majors that require anything more than a 2.0 CGPA and 27.1 credits, it is important for students to complete this process so they will be automatically changed into their desired majors. You can help, and it's easy! Just log onto eLion a (don't forget that you must log on as "Adviser" on eLion and not as "Faculty"). Your list of advisees will appear under “Select Student” in the upper-right corner of the page. Under the box that has the names of your advisees, click the link “Advanced Settings Filer”. Scroll to the bottom of this screen and click the box titled "ETM (not confirmed)." Next, click the “Close” button. Now from the menu on the left side of the screen, select “E-mail advisees”. You will now see a list of advisees who have not yet confirmed their choice of major. Send these selected students a reminder email to complete the etm process on eLion ("Entrance to Major" on their menu) by February 14. Some students ignore notices sent by the Registrar's office but are more likely to attend to a message sent by you.

Another PLEA to Record Advising Notes on eLion

On a daily basis, the Office for Undergraduate Education receives phone calls and walk-in traffic from students with academic questions or who are struggling and seeking help. Without notes on eLion about a student’s prior discussion(s) with an adviser, it is impossible to determine the best way to help the student without reconstructing the entire educational background. It is simply best practice and common courtesy to your colleagues and students to include something in eLion under “Advising notes” about each of your student interactions. It does take more time, but aren’t your students worth a few additional minutes to keep notes about what you have discussed which can then be helpful to your colleagues?

Contact Terry Musser if there are any questions.