Event Management

The Event Management Team is solely focused on Penn State Extension. The team is responsible for the strategy and execution of the event-management process, including the management of the event registration platform Cvent. This includes collecting detailed event information, building robust registration sites, and coordinating logistics to deliver a seamless experience for in-person, virtual, and hybrid events. Event Management’s specialists support more than 600 faculty, educators, and staff through consulting, training, and ongoing development of best practices.

Team Responsibilities

• Lead the strategy and execution of the event management platform (Cvent) to successfully manage in-person, virtual, and hybrid noncredit programs.
• Oversee, manage, and maintain centralized hub for meeting/website requests.
• Provide event-planning and -management recommendations, guidance, and support.
• Develop, test, launch, and publish registration websites for small programs and basic events to complex multi-day conferences.
• Create, set up, and schedule all supporting pre- and post-event email communications, including marketing invitations, registration confirmations, event reminders, and other post-event resources and notifications.
• Establish custom reporting for individual event planning and logistics.
• Develop and maintain how-to resources, training, and best practices.

Team Skills

• Cvent administration
• Cvent event management
• Event planning
• Project management
• Editing and proofreading
• Reporting
• Consulting and solutioning